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study abroad away polices

Misericordia University Study Abroad/Away Policies 

A. Institutional Program Selection
B. Academic and Financial Eligibility
C. Disciplinary Eligibility
D. Study Abroad-Away Application Requirements
E. Credit Transfer for Study Abroad-Away Courses
F. Academic Requirements While Studying Abroad-Away
G. Standards of Conduct While Studying Abroad-Away
H. Study Abroad-Away Courses and Course Approval
I. Study Abroad-Away Tuition
J. Financial Aid/Scholarships and Studying Abroad-Away
K. Study Abroad-Away Costs: Billing/Invoicing
L. Study Abroad-Away and Misericordia University Housing
M. Withdrawing from a Study Abroad-Away Program
N. Study Abroad-Away Program Cancellation/Curtailment

 
  1. Affiliated Institutions: The Study Abroad-Away Office of Misericordia University, after conducting a site visit to a national or overseas institution, first seeks clearance for the proposed affiliated program through both the Vice-President of Planning and External Relations and the University Registrar to ensure appropriate accreditation of the institution. In addition to academic integrity/quality, Misericordia University chooses programs based on their fit for MU students, safety and security, and student support, among others. The program summary and draft affiliation agreement are then proposed to the Study Away Committee for discussion and recommendation prior to going to the Faculty Senate for final approval. The Vice-President of Finance and Administration concurrently receives a copy of the draft affiliation agreement for review. Once approved by both the Study Away Committee and Faculty Senate, and after changes, where necessary, have been agreed upon by the Vice-President of Finance and Administration and the overseas institution, the agreement is signed by the President of Misericordia University. 

  2. Affiliated Service Providers: The Study Abroad-Away Office of Misericordia University will review and propose programs in countries requested by students and offered by its service provider(s) and then make specific recommendations to the Study Away Committee for its advice and endorsement. Once reviewed by the Committee, programs will be sent to the Vice-President of Academic Affairs (VPAA) for sign off. Once signature for specific country programs has been obtained by the VPAA, the programs will appear on Misericordia’s study abroad-away website and made available to students.     

  3. Faculty-led Programs: Faculty members interested in leading a short-term faculty-led program overseas need to complete and submit a Short-Term Study Abroad program application found in the Handbook on Short Term Programs to the Study Away Committee. The Committee will determine if all of the necessary elements are contained in the proposal before approving it and sending it to the Faculty Senate for final approval. All faculty-led programs must have two professors or trip leaders participating to be approved. Where faculty are working with an affiliated or host institution abroad, there must be an additional trip leader to accompany the professor on field excursions.
 B. Study Abroad-Away Academic and Financial Eligibility
  1. Students wishing to study abroad-away will normally have a cumulative grade point average (GPA) of 2.8 and meet the minimum GPA requirements of the receiving institution.
  2. Students with less than the required Misericordia University GPA may request permission to study abroad-away through their faculty advisor. If the Advisor approves the study proposal, the student may apply to a study abroad-away program for which they are qualified.
  3. All students, including transfer students, wishing to study abroad-away must have studied full-time for at least two full semesters on the Misericordia University campus to be eligible to participate in a study abroad-away program.
  4. Students who are on academic probation are not permitted to apply to, or participate in, a study abroad-away program.
  5. Credits earned through an affiliated study abroad program will be transferred as actual grades and count toward the student’s GPA.
  6. Students are required to be cleared by the Student Financial Services office in order to study abroad.
C. Study Abroad-Away Disciplinary Eligibility
  1. Students must receive clearance from the Dean of Student’s office to study abroad-away.
  2. The University reserves the right to deny study abroad-away participation to students who have problematic and/or significant disciplinary histories.
  3. Students will not be permitted to study abroad-away during the time when they are on residential or university probation.
  4. Students who are on academic probation are not permitted to apply to, or participate in, a study abroad-away program.
  5. Students who have been dismissed or suspended for any reason from the University, are not eligible to study abroad-away.
  6. If a student has been found responsible for a conduct violation during the academic term, prior to a planned study abroad-away term, participation in the program may be revoked by the University. In such circumstances, the student will incur all non-recoverable program costs.
  7. In addition, students placed on academic probation during the academic term, prior to a planned study abroad-away term, will not be permitted to study abroad-away. If participation permission is withdrawn by the University, the student will incur all non-recoverable costs.
  8. All conduct holds must be removed prior to studying abroad-away. Failure to do so may result in the University prohibiting studying abroad-away. If participation permission is revoked by the University, the student will incur all non-recoverable costs.
  1. Students who wish to participate in a study abroad-away program and retain their Misericordia student status, must choose a program on the Misericordia University Affiliated Study Abroad-Away Program List.
  2. All study abroad-away applications are made through the Study Abroad-Away Office. Students will complete a Misericordia University application first and obtain approval from the Study Abroad-Away office before applying to the overseas institution.
  3. In general, students are not permitted to participate in study abroad-away programs in a country where the United States State Department has issued a Travel Warning (as opposed to an Advisory). For more information please see: State Department Travel Warnings.
  4. Under special circumstances, students may participate in a Misericordia University faculty-led study abroad program in a country for which the State Department has issued a Travel Advisory. Programs in countries where such an Advisory has been issued will be reviewed on a case-by-case basis and decided upon by the Vice President of Academic Affairs.
  5. All students are advised to enroll in the U.S. Department of State’s Smart Traveler Enrollment Program (STEP) prior to departure from the United States. For more information please see:  https://step.state.gov/step/
E. Credit Transfer for Study Abroad-Away Courses
  1. Misericordia University works with program providers for summer and semester-long study abroad-away opportunities.
  2. Students may choose to study abroad-away for one or two semesters, after they have completed a minimum of two full semesters at Misericordia University.
  3. Students must consult with their academic advisor regarding courses and number of credits to be taken at the institution abroad-away.
  4. Students who wish to use courses taken abroad-away to satisfy specific course requirements at Misericordia University, whether in the core or the major, must secure the approval in advance of the appropriate department chair. For more information and to obtain the appropriate study abroad/away paperwork, students must contact the Misericordia Study Abroad-Away Office.
  5. Study abroad-away credits earned through an affiliated program provider are considered part of the student’s regular course load and carry full academic credit and grade value.
  6. Study abroad-away credits earned through non-affiliated providers are treated as transfer credits and governed by the "Off Campus Courses" policy. Students planning a study abroad-away experience must consult with the director of student financial services to determine appropriate financial responsibility.
  7. Transcripts from abroad-away will be sent to the Misericordia University Registrar. 
  8. The transcript and courses will be evaluated by the University Registrar for posting to the students’ official record.
F. Academic Requirements While Studying Abroad-Away
  1. Students studying abroad-away during a fall or spring semester must take at least the equivalent of 12 credits. Failure to maintain full-time student status may adversely affect financial aid eligibility.
  2. Students are not permitted to earn academic credit for a course previously taken at Misericordia University. Exceptions to this rule will only be considered for language classes in which a student has been placed by virtue of a placement examination while abroad-away. The Chairperson of the Department concerned will rule on all such exceptions.
  3. Study abroad-away credits will count towards the Misericordia University residency requirement and are exempt from credit transfer limits.
  4. Once a student is registered for courses abroad-away, she/he must inform her/his advisor of the courses she/he will be taking during their term abroad-away. All students will forward their course approvals to the Study Abroad-Away office. 
  5. During the summer term students may take less than 12 credits as full-time status is not required.
G. Standards of Conduct While Studying Abroad-Away
  1. University students studying abroad-away are subject to the laws of the country in which he or she is studying and the conduct and academic codes of the host institution.
  2. While studying abroad-away, a student is concurrently enrolled as a student at Misericordia University and is subject to all Misericordia University conduct and academic integrity standards.
  3. Misconduct of any kind by a student studying abroad-away will be referred to the Study Abroad-Away and Dean of Students Offices for review and appropriate action. Serious misconduct may lead to the expulsion of a student from a study abroad-away program, expulsion from the country and/or suspension or expulsion from Misericordia University.
H. Study Abroad-Away Courses and Course Approval
  1. Students are required to have a set of courses pre-approved as part of the study abroad-away application process.
  2. Students studying abroad-away are required to have their courses from abroad-away approved before credit transfer can occur. Transcripts from abroad-away without an accurate course approval form on file will not be evaluated.
  3. The student will complete a Course Approval Form and submit the form to her/his advisor. The advisor will determine the suitability of the students’ proposed coursework for her/his degree program.
  4. The advisor will approve all courses.
  5. The Chairs of the respective departments will approve all courses in their disciplines, for major, minor and Core Curriculum requirements.
  6. Students may take courses not approved as a major or Core Curriculum requirement while abroad-away. Such courses may only be used in free elective areas.
  7. Courses will be recorded as taken at the Study Abroad-Away institution, but will be coded to meet the specific Misericordia University requirement that they are fulfilling.
  8. Students may take major required courses if approved by their advisor and department chairperson.
  9. Courses taken abroad-away which have a credit value of greater than 3 semester hours will be recorded as the number of total hours earned at the offering institution. Credits in excess of those required by the university will count toward the total credit requirements of the degree, as if they were free elective credits. Students planning to take second major or minor(s) requirements while abroad-away are required to seek approval from the chairperson of the department.
I. Study Abroad-Away Tuition
  1. Students studying abroad-away for a semester or an academic year will be charged the prevailing tuition rate at Misericordia University for the term(s) abroad-away, the standard per semester general fee and a non-refundable application fee of $50.00.
  2. For programs costing more than Misericordia University programs, students will be charged the higher of the two.
  3. Students studying abroad-away for a winter, spring, or summer program not run by Misericordia University will be invoiced by Misericordia for the actual cost of the program at the host university or study abroad-away program. Students will be charged a non-refundable application fee of $50.00 as well as an administrative fee of $250 by Misericordia University.
  4. Students participating in a Misericordia University faculty-led study abroad-away program will be charged Misericordia University tuition.
J. Financial Aid/Scholarship and Studying Abroad-Away
  1. Students studying abroad-away for a semester or academic year may apply all forms of financial aid/scholarship toward their term(s) abroad-away. How the award(s) is applied is determined by the Financial Aid office.
  2. Scholarships from endowments are not included in the transfer of financial aid to the host institution.
K. Study Abroad-Away Costs: Billing/Invoicing
  1. Semester Programs: Misericordia University will, to the greatest extent possible, invoice the student for housing and administrative fees associated with an approved study abroad-away program. Note that tuition will be billed in addition to these costs.
  2. Winter, Spring, and Summer programs: Students will be invoiced by Misericordia University for the costs of the program. In addition to the program costs, a $250.00 administrative fee and a non-refundable application fee of $50.00 will additionally be billed by Misericordia University.
  3. Unless otherwise stated, students will be responsible for securing their airfare to their study abroad-away destination.
  4. Unless otherwise stated, students will be responsible for securing a student visa, if required, for their study abroad-away destination.
  5. All students (regular study abroad-away and faculty-led study abroad-away programs) will be assessed a $50.00, non-refundable study abroad-away application fee.
L. Studying Abroad-Away and Misericordia University Housing
  1. Students who study abroad-away during the fall semester and return to University housing for the spring semester will receive a $600.00 discount on their spring semester housing.
  2. Students who are studying abroad-away for a fall semester and are returning to campus for the spring semester must contact the Residence Life Office (anudo@misericordia.edu) to inform them they want housing upon their return. Room assignments for study abroad-away students are usually completed by mid-December, prior to Winter Break.
  3. Students who study abroad-away during the spring semester and return to University housing for the fall semester must contact the Residence Life Office (anudo@misericordia.edu) in the spring semester during the Room Lottery/Selection time period (March/April). Announcements will be made via myMU targeted announcements and email.
M. Withdrawing from a Study Abroad-Away Program
  1. If a student chooses to withdraw her/his participation after matriculation in a study abroad-away program, the student must notify the Study Abroad-Away Office in writing.
  2. Students participating in a Misericordia University exchange program will incur non-recoverable costs assessed by the host university abroad-away. These costs may include room, board and/or administrative charges.
  3. Students participating in a regular semester study abroad-away program will incur non-recoverable costs assessed by the host university and/or study abroad program. These costs may include room, board and/or administrative charges. Additionally, a portion of the tuition for the semester might be considered a non-recoverable cost.
  4. If a student withdraws from a semester study abroad-away program in time to return to Misericordia University prior to the end of the drop/add period, they may enroll at the University. Tuition already paid will be applied to their studies at the University, less non-recoverable fees.
  5. If the student withdraws after the normal drop/add period at the University, they will not be able to enroll in classes at the University for that term. In such a case, refunds for tuition will follow the normal refund schedule at Misericordia University. Additionally, the student must seek to be granted an official leave from the University.
N. Study Abroad-Away Program Cancellation/Curtailment

Cancellation prior to program departure

Misericordia University, at its discretion, may cancel or suspend study programs because of real or potential safety, security or health risks to the participant. Decisions to cancel or suspend study programs will be based on Travel Warnings issued by the United States Department of State and information from The Center for Disease Control (CDC) and the Overseas Security Advisory Council (OSAC) - a Federal Advisory Committee with a U.S. Government Charter to promote security cooperation between American business and private sector interests worldwide.

Cancellation while program is abroad 
  1. In the case of an immediate threat to student health, safety, or welfare, the University has discretion to suspend a program and begin immediate evacuation proceedings.
  2. Students participating in a Misericordia University study abroad/away semester which is cancelled due to safety/security concerns after the start of the course and prior to the end may incur non-recoverable costs assessed by the host university (abroad/away). These costs may include room, board and/or administrative charges.
  3. If the program is cancelled prior to the end of the drop/add period, the student may enroll in courses at Misericordia University for the term. Tuition already paid will be applied to their studies at Misericordia University, less non-recoverable fees.
  4. Courses forced to be cancelled after the regular add/drop period and prior to completion will be worked out between Misericordia University and the host institution and would entail one of the following: completion of the course remotely; taking an equivalent or another course at Misericordia University at no cost to the student.
  5. In the event a Misericordia University faculty-led study abroad/away course is forced to be cancelled while abroad/away, the Misericordia University faculty member will make arrangements with the student(s) to complete the course remotely or by taking an equivalent course or another course at Misericordia University at no cost to the student.